Job Description

SUMMARY

North Florida College is seeking an enthusiastic Part-Time Records Specialist for the Registrar’s office.  This position is responsible for processing student transcript requests, typesetting diplomas, and assisting with preparation of commencement ceremonies. Provides exemplary customer service while assisting students with student records and enrollment needs. Ability to accurately post and retrieve data in Ellucian Banner, and research data in Argos Reports and eFileCabinet. This position will work 25 hours per week.  A flexible schedule is available.  

Partial Duties include:

Must have personal and educational philosophy compatible with the goals, objectives, and mission of North Florida College.

1. Process student transcript requests, including online requests received through National Student Clearinghouse website and in-person requests. Assist students with completing transcript requests forms.
2. Assist in preparation of commencement ceremonies to include: order, distribute, collect and return faculty rental regalia, typeset commencement program, order flowers and refreshments, prepare honor cords, diploma covers and all other supplies needed to set up stage and lobby area. Assist in setting up the stage. Responsible for the front lobby before, during, and after the ceremonies to include breaking down after the ceremonies.
3. Typeset and print student diplomas and route them for the required signatures.
4. Assist with class registrations by performing data entry for registration of Supplemental, Academic, PSAV, and PSV students.
5. Maintain office supply inventory for Enrollment Services. Monitor office budgets and prepare requisitions.
6. Assist in the preparation of required college reports by entering data, reviewing records, and correcting records. Maintain the accuracy and integrity of data being entered into the Ellucian Banner database. Access and print reports through Argos reports program.
7. Cross-train on Admissions duties and assist as needed. This includes: assist prospective students by providing information about the admission process, post incoming transcripts to Banner, scan and file student records, provide student registration verification letters.
8. Assist with the administration of the state policy on residency classification of students.
9. Daily tasks include greeting and assisting office visitors, providing customer service over the telephone, making copies, operating fax machine, sorting and distributing department mail.
10. Comply with all FERPA guidelines.
11. Be prepared to travel within the college’s six county service area to assist with registration/admission needs. This includes assisting at the Live Oak Location and any new service centers that may be opened in the future.

EDUCATION and/or EXPERIENCE

Associate’s degree (A.A.) or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.

Applications to:

Director of Employee Services, North Florida College, 325 NW Turner Davis Drive, Madison, Florida 32340. 

Only complete application packets will be considered. A complete application packet includes: 

1.  Letter of interest
2.  Resume and application (Application is available online)
3.  Three (3) letters of reference. 
4. Copy of College transcripts and/or certifications (Unofficial copy okay)  

Questions call 850-973-9487.

Application packets will be reviewed starting on Monday, August 22, 2022.  This position is open until filled.  EOE

Applications may be faxed, mailed, hand carried or electronically sent: Fax:  850-973-9435 | Email: coodyt@nfc.edu

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