Job Description

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Who We Are

Michigan Engineers are world-class educators, researchers, students and staff who strive to build a people-first future. As part of the nation?s number one public research institution, Michigan Engineering's mission is to provide scientific and technological leadership to the people of the world, develop intellectually curious and socially conscious minds, create collaborative solutions to societal problems, and promote an inclusive and innovative community of service for the common good.

Responsibilities*

Provide highly responsible administrative support to the Chair of the Department of Mechanical Engineering; work closely with the Chair and Department Administrator on matters of a sensitive nature; manage annual faculty search process; schedule, plan, and coordinate visits for faculty search candidates; schedule meetings; manage calendars; maintain confidential files; prepare faculty meeting and advisory committee agendas and minutes; initiate written correspondence requiring interpretation of policies and procedures; serve as staff support to various departmental committees; manage bi-weekly ME Faculty seminars; assist Chair in planning and arranging for visitors; process gift forms; coordinate events; maintain various departmental email groups; and perform other duties as assigned.

Meeting & Committee Support - Coordinate, attend, and record departmental faculty meetings and departmental Advisory Committee meetings and coordinate, attend, and record bi-annual External Advisory Board meetings. Support the ME Honors and Awards Committee.

Administrative/Secretarial Support - Duties include (but are not limited to): event planning support; preparing advancement thank you letters; planning travel and hosting; reconciling PCard expenditures; scheduling and coordinating conference calls; assisting the Chair and Department Administrator as needed with departmental business; serving as the point of contact for the Chair; coordinating appointments on behalf of the Chair; and scheduling departmental faculty meetings & events.

Back up ME administrative front desk area as needed.

Required Qualifications*

The successful candidate will have significant experience in responsible staff and administrative support positions including a demonstrated excellence in communication skills; a demonstrated ability to communicate and work collaboratively with people at all levels of the organization; a demonstrated ability to interact effectively in a team setting; a courteous and professional demeanor; a demonstrated ability to develop and manage conventional and electronic filing and tracking systems; strong organizational skills with excellent abilities in setting priorities, managing multiple tasks, and meeting deadlines; a demonstrated ability to take initiative on projects; demonstrated excellence in customer service with high attention to detail and follow-through; and an ability to handle highly sensitive and confidential matters in a discreet manner and with diplomacy.

Strong communication and grammatical skills are required. Excellent time management and organizational skills are necessary. Strong customer service skills are necessary; ability to work effectively as a team with other staff members is required. Must be proficient in the use of personal computers and Microsoft Office and Google Suite applications.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

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